Property Management Service Details
Feel free to request a sample copy of our management agreement for review. This includes all the services we offer to our clients through SFPM.
So, What Are Our Fees? Great Question!
We offer three packages for pm services
| Leasing Only | Same as First Month’s Rent (minimum $1800) | ||
| Tenant Placement | $1800* | $1800* | $1800* |
| Property Listing and Showings | |||
| Tenant Screening | |||
| Accept First Rent and Deposit | |||
| Sign Lease | |||
| Provide Contractors to Ensure the Property is Rental Ready | |||
| Initial Property Inspection* | $100 | ||
| Housing/section 8 Placement* | $200 | ||
| Existing Tenant Set-up Fee | $400 | $200 | |
| Property Turn Over | |||
| Inspect Unit Upon Tenant Move-in and Out | |||
| Take Pictures for Move-out | |||
| Supervise Cleaning, Paint, and Repairs for Move-out* | $100 | ||
| Rent Collection | |||
| Establish Auto-draft Accounts and Send Receipts | |||
| Maintain Rent Collection Records Through Portal | |||
| Prepare Late Rent Notices | |||
| Deposit Rent in Owners Account | |||
| Maintenance | |||
| Annual property inspection | |||
| Bi-annual Property Inspection | $150 | ||
| Bi-monthly Property Drive by | |||
| Give Rental Property Violation Letters When Needed | |||
| Building Maintenance for Multi-units (Light Replacement, Hallway Cleaning, Lawn Care, Snow Removal) (Owner Cost) | $25 monthly | ||
| Annual Gutter and GVAC Check | |||
| Change Filter Reminders | |||
| Monthly Filter Delivery | |||
| Repair Arrangement | |||
| Inform the Owner of the Maintenance Request and/or Concerns | |||
| All Plumbing and HVAC Issues | $100 | ||
| All Painting, Appliance Door, and Window Repairs | |||
| All Appliance Door and Window Replacement Ordering | |||
| Painting | |||
| Key Replacement | |||
| Eviction Processing | |||
| Rent Notice sent to tenant | |||
| Eviction Notification | $100 | ||
| Holdover Filing | $100 | ||
| Holdover Court Day | $50 per hour in court | ||
| Schedule Movers | |||
| Locksmith (Owner Cost) | |||
*Does not include realtor fees if placed by a realtor. ** MAREIA members received a 1% discount
Maintenance Plan
A maintenance plan is for properties that are not tenant occupied but may require maintenance while vacant. Services could include initial inspection, appliance checks, plumbing checks, filter changes, grass cutting, snow removal, monthly house walk-through, and other needs determined by Owner and PM.
Commercial Baseline Pricing
Our baseline price for commercial properties is derived from the total sq. footage of the property in its entirety (including the grounds).
Owners agree to compensate the management company the following:
6% for properties less than 4000 sq. ft.
8% for properties more than 4000 sq. ft. but less than 7000 sq. ft.
10% for properties more than 7000 sq. ft, but less than 10000 sq. ft.
12% for properties more than 10000 but less than 15000 sq. feet.
We Are a Green Company Online Processing for Tenants and Owners
Scott Free PM provides a 24-hour online account to all property owners and tenants at https://billdium.com/
This account allows property owners to see the status of their accounts in real time; statements, work orders, rent payments, etc. Log-in information for your account is sent to you directly after a contract agreement is signed with SFPM.
How the Transition Works
Prospective clients often express concern about the difficulty of changing management firms. It really is not as difficult as you may think. If you are interviewing management firms, we suggest you ask them how they handle their transitions.
For reference, here is how we handle ours:
Your prospective management company should help you determine if the contract can be terminated, if you have not already confirmed this.
A termination letter needs to be signed by You and sent to the current management firm. Your new company should help you draft this letter for signing. Common courtesy suggests that you give your current firm at least 30-60 days’ notice of termination, unless there are extenuating circumstances which call for immediate dismissal.
Your new management company should send a follow-up letter to the existing firm, effectively confirming the termination, advising them of the requested documents, and providing deadlines for the files. We can provide a sample of the letter we use, upon request.